Approved Board Meeting Minutes – January 2, 2013

Meeting called to order at 7:05pm by Chair Lisa Gladstone

Attendees: Lisa Gladstone (board), Luke Groser (board), Anjala Ehelebe (board), Christy Splitt (board), Fayanna Johnson, Shirley Minor (board), Tom Powers (board), Kristen Gustafson

MOTION – Anjala motions to approve the agenda as amended, Kristen Gustafson seconds, motion carries unanimously

 

EVENTS

Easter Egg Hunt – Fayanna Johnson has planned for the last few years… Saturday, March 30, 11:00am. Start time worked well last time and we think we will just do that again…

To volunteer, contact Fayanna at 503 -515-5123/fayannaj@hotmail.com. She is going to contact Ryan Saari at Village Ballroom to see if we can stuff the eggs there again. March 27-29 – one of those days for stuffing the eggs. We do not have to buy craft stuff again – she has it all on hand. A clown will come – she will ask the same woman to come back. We set up a craft table for the kids to make bunny faces. Not sure about a golden egg this year. Park gets split – 5 and younger on one side, 6 and over on the other side. Budget for flyers – provide flyers for the kids at Woodlawn, she is contacting the SUN person at the school (Cynthia). She wants to try to get them out to the kids sooner – took awhile to get the flyers to the kids last year once she turned them in. 1200 eggs. They were donated last time – those eggs were not great, so we will go back to ordering online ($10 for each box, 110 eggs in each box) out of the event budget – about $80. Fayanna happy to buy $60 of novelty items. Candy Korner $125 last year for candy – Shirley and Anjala spent about $80 for 600 eggs a few years ago. Lady at Candy Korner might still be able to help. Nikki the clown had to cancel at the last minute last time around, so we might be able to get her for free for the Easter Egg Hunt. Total budget so far is $265 or so, without the clown coming. Budget for $275 to cover costs…Lifted, a music group, will volunteer. TGW and then the Village Ballroom folks will volunteer. We should also reach out to Woodlawn United Methodist, Mt. Cavalry, and Emmaus – that all three share the space a WUMC. We need day-of help and then help with prep. Cafe Eleven hooked us up with coffee and pastries for parents while the kids ran around – we would need to get that donated given the current budget. Jackie and Lisa will spread the word through the usual channels to get volunteers and recruit kids. Shirley recommended that we get the Parks Bureau to do a cleanup (poop and trash, etc) as close to Easter Sunday as possible. Might be good to get a bunny costume. Tom to check in with friend to see if he has access to a bunny suit.

 

TREASURER’s REPORT

Monthly Update

Dec. 19, 2012 Balance ………………………………………………. $6082.62

Out

Dec 2012…………Dues – Coalition for a Livable Future……………………..$100

Jan 2013………….WUMC Rent………………………………………………………$50

January 2, 2013 Balance ………………………………………….$5932.62

 

Fiscal Year to Date Review (July 2012 – June 2013)

Revenue

Clean Up………………………………..$525

NECN…………………………………….$1000 (communications)

Canvassing……………………………..$228

NNO………………………………………$120

Expenditures

Rent………………………………………$300

Bins……………………………………….$25

Food……………………………………..$145

Legal……………………………………..$10

NNO………………………………………$350

Donations

Loaves and Fishes………………….$100

NE Coalition…………………………..$100 (CRC lobbying efforts)

Back Pack …………………………….$100

Membership Dues

Coalition for a Livable Future……$100

Anticipated Expenditures

Rent………………………………………$250

Copier……………………………………$200 (Communications)

Legal……………………………………..$50

Website………………………………….$140 (Communications)

Garden Group Dues………………..$20

Conversation about budget report… Lisa will contact Judy and Jackie to work out what needs to be paid and when as far as the website hosting and domain costs. Luke has pointed out that we have more spending than we have revenue… The NNO grant will help. Lisa wants to do more toward setting priorities, make the cleanup more profitable by increasing the amount of outreach we do…

MOTION – Anjala motions that the budget be $275 for the Easter Egg Hunt, Luke Groser seconds, motion carries unanimously

MOTION – Tom Powers motions that the Treasurer’s report be accepted as amended, Anjala seconds, motion carries unanimously

 

NATIONAL NIGHT OUT

Reminder – it will be on Tuesday, August 6th this year…

$200 budgeted for a musical act, we should all be keeping our eyes out as last year we could not find someone that wanted to participate. Between now and next month, it’d be good to make a list of possible musical groups.

Fayanna will let Nikki know that we are also interested in having her at NNO.

 

MOVIES IN THE PARK

We got it last year for free – the City committed to us that we get 3 years of Movies in the Park free because they screwed up a couple years back. Shirley will contact the City to try to get it free.

Christy and Shirley will work on it – want to find a date that is a bit further from NNO. Maybe later in August. We must remember that we want popcorn and a band.

 

PAST MINUTES

MOTION Tom Powers motions that we move back to the agenda item on minutes and approve the Dec. 5th, 2012 draft board minutes, Anjala seconds, minutes unanimously approved.

 

LAND USE
Letter from Solterra came in… They appreciated coming to the NA meeting in December and they will add additional bike parking outside the structure per our input last time around.

On 11th Street off Durham – no code compliance, ramshackle place… that has been demolished.

Demolition of 7115 NE 10th has been delayed for 120 days because it is a contributing building for our conservation district.

Planning and Sustainability Commission – trying to change some standards around changes to houses that contribute to the conservation and historic districts. The bureau survives on fees, so there was some skepticism when they presented to the NECN.

 

TRIMET

Anjala and Lisa have been having some renewed conversations… The Oregonian is planning to do a story, but Lisa put it on hold. Lisa was trying to look into what TriMet can and cannot do – she does not want more news generated until we have a more professional approach. Lisa looked at what other neighborhoods have done as far as documenting their conversations and the words that were used in their communications. Lisa provided some documentation that was contradictory – TriMet is making certain claims about where they can have layovers, how many busses can be laid over, etc. At peak times, they say that they have to use our Triangle – but in looking at the proposed solution (move all buses on Saturdays and Sundays, for example), it just does not fit with the bus schedules. They are saying that they cannot move to Winchell because there is not enough room and there is only a bathroom facility at the strip club after 11pm. Couldn’t they ask and pay the hotel just like they pay our businesses? 72 orbits around the Triangle every day! Two other things from the documentation – the end of the line and the break do NOT have to be in the same place.

 

Lisa wants a letter written through NECN to TriMet. This letter will point out the contradictions between what TriMet has told us and what their schedule and policies say, as well as the continued negative impact on our neighborhood and its businesses. It may also mention the new buses, since the 8 goes through so much residential area.

 

MOTION – Anjala Ehelebe motions that the WNA Board send a letter, accompanied by a letter from the NECN Board, to TriMet regarding continued issues with the layover and turn-around. Tom Powers seconds. Motion carries unanimously.

 

DOGS

Lisa heard from the Humane Society – there was a dog taken because of neglect just down the street from her home. Large livability issue when you have a barking dog right next to your house. You can go through Multnomah County, but the chances of action are low. Lisa suggested having some sort of process for neighbors to come to us to document chronic dog barking and then we could connect them and advocate for them to Multnomah County. We can, for example, write a letter from us to the neighbor with the barking dog to let them know that they have a problem. Need to strike the balance between us intervening and them trying to solve the problem themselves. Multnomah County has a ton of information. Anjala suggests that we seek out a volunteer on Facebook to look into this…

 

NEW BUSINESS
Nothing new…

Anyone know who is coming to the storefront at 13th and Dekum?

 

ANNOUNCEMENTS

Luke went around and gave some letters out to neighbors that did a great job decorating their houses.  He handed out 150 and will continue canvassing the neighborhood until he finishes handing out the letters

Fayanna moved to SE 119th and Powell – but her family and friends are all here. She’s happy to help, even if she cannot be on the Board. It’s her home!

Meeting adjourned at 8:37pm by Chair Lisa Gladstone.

 

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