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WOODLAWN NEIGHBORHOOD ASSOCIATION MEMBERSHIP MEETING
Wednesday, November 4, 2015 – 7:00 – 8:30PM
CLASSIC FOODS, 817 NE MADRONA
7:10 Approve agenda for tonight & minutes for 10/7 (5 min)
7:15 Police officer’s report, if available (10 min)
7:25 Northeast Coalition of Neighbors (NECN) Updates (10 min total):
- Land Use & Transportation Committee – Comp Plan final hearing (Byron), share demo letters received (Martin or Byron?), no other updates till Anjala returns.
- Safety & Livability Team (SALT) – Byron & Meg
7:35 Approve Treasurer’s Report – Luke (5 min)
7:40 Old Business (20 min):
- Halloween event report – outcome / $$ spent? – Jana / Jennifer / Bob
- Farmer’s Market – season wrap-up / plans for next year – Martin / Avery
8:00 Plans for Upcoming Year:
- Safety & Livability work in Woodlawn – Byron & Meg
8:30 Meeting Adjourn
Wed, December 2nd, 7pm – next WNA meeting
At the April 1 Woodlawn Neighborhood Association meeting, the board will consider the attached bylaw amendments, which were also discussed at the March 4 meeting.
February 2015 Draft Amended WNA Bylaws (PDF)
Article V BOARD OF DIRECTORS
SECTION 1 – NUMBER OF BOARD MEMBERS
CURRENT The Board shall determine the exact numbers of Board positions annually at the meeting prior to the annual meeting.
- PROPOSED AMENDMENT: Remove the above sentence and replace it with ”The Board will consist of the four officers and up to 8 at-large members.”
SECTION 4 – BOARD VACANCIES
CURRENT: The Board may fill any vacancy on the Board by majority vote of the Board. A member appointed to fill a vacancy shall serve the remainder of the unexpired term and until his or her successor is elected or appointed.
- PROPOSED AMENDMENT: Remove the words “and until his or her successor is elected or appointed.”
SECTION 5 – ELECTION OF BOARD MEMBERS
CURRENT: Board members shall be elected annually by a vote of the membership at the annual meeting in October. The names of all candidates for the Board shall be self-nominated or submitted by any member of the Association. Election requires a majority vote of the membership present. The Board shall establish an elections process prior to the meeting at which elections take place.
- PROPOSED AMENDMENT: Edit the above to read: “Board members are elected by the membership at the annual meeting in October. The names of all candidates for the Board shall be self-nominated or submitted by any member of the Association. The Board will decide upon an election process at the meeting prior to the annual meeting. This process for nominating and electing candidates will be publicized as far in advance of the annual meeting as is practical.”
SECTION 6 – REMOVAL FOR NON-ATTENDANCE
CURRENT: Board members failing to attend three consecutive Board meetings without prior notice may be removed from the Board by a vote of the membership.
- PROPOSED AMENDMENT: Edit the above to read: “Board members failing to attend three consecutive Board meetings without prior notice may be removed from the Board by a majority vote of the membership.”
SECTION 8 – ELECTION OF BOARD OFFICERS
CURRENT: Board members shall, during the annual meeting, by majority vote of the Board members present, elect a Chair, Vice Chair, Secretary and Treasurer. In becoming elected as Officers, these individuals also become members of the Board. The remaining Board members shall be members-at-large.
- PROPOSED AMENDMENT: Edit above as follows: By majority vote during the annual meeting, members shall first elect the officers: a Chair, Vice Chair, Secretary and Treasurer. Then members will elect Board members at-large.
SECTION 9 – DUTIES OF BOARD OFFICERS
CURRENT: Chair: The Chair shall preside at all Board meetings and all membership meetings and shall perform such duties as the Board and the membership from time to time authorizes. The Chair shall represent the position of the Board and the interests of the Association.
- PROPOSED AMENDMENT: Add the following sentence: “The Chair shall only vote to break a tie.”
SECTION 3 – BOARD MEETINGS; SUBSECTION 3
CURRENT: Special Board Meetings: Special meetings of the Board may be called by the Chairperson or by any three Board members as deemed necessary.
- PROPOSED AMENDMENT: Add this text: “Seven day’s notice is required for Special meetings.”
Article VVI COMMITTEES
SECTION 1 – TYPES OF COMMITTEES
CURRENT: The Board of Directors may establish committees as it deems necessary and desirable. Such committees may exercise the authority of the Board of Directors or may be advisory committees. All committees must have at least one Board member on them.
- PROPOSED AMENDMENT: Edit above as follows: Add “with the permission of the Board” after “Such committees may exercise the authority of the Board of Directors or may be advisory committees.”
SECTION 3 – ACTION
CURRENT: If a quorum is present, action is taken by a majority vote of Directors present.
PROPOSED AMENDMENT: Edit Section 3 as follows: Replace entire sentence with: “Action is taken by a majority vote.” The intent is to have two or more Directors on any committee that exercises any Board of Directors authority, but they are not the only voters that count. Committee votes are to be decided by a majority of members on that committee. That is why we’re removing the reference to a quorum and the reference to Directors.
Fall is in the air and with the changing of the season we are looking ahead to changes too.
October is the time we elect new officers, board members and committee chairs to represent you
on local, city and regional issues.
There are many exciting opportunities to participate! We would love to see you on September 3rd.
7 pm at Classic Foods ~ 817 NE Madrona St. ~ Portland 97211
7:00 We begin each meeting with introductions, after which we will seek approval of our agenda and minutes from our last meeting(s).
7:10 Report from our neighborhood officer
7:20 Closing out 2014 and Looking ahead, Updates from our Chair
7:35 Hot topic(s) for 2014-2015: Parking in our neighborhood, Supporting our Pollinators with Bee Friendly Gardens and Education, Beautify Woodlawn
7:50 Hear what is happening in Woodlawn from our representatives for
Land Use, Safety and Livability, Woodlawn School, and Northeast Coalition of Neighborhoods
8:10 Financial updates from our Treasurer
8:15 New Business
8: 25 Announcements
The WNA board is holding an “emergency” meeting on Thursday 7/31 at 7pm outside of P’s & Q’s Market. And it’s not really an emergency – that’s just what we call meetings called on short-notice.
Because we do not have an August meeting scheduled, we wanted to quickly gather t0 take care of some time-sensitive issues. Our agenda: (1) replace our Secretary on the Board with a new Board member and (2) decide whether or not to provide comment on some liquor license applications, including Bushwhacker Cider at NE Dekum and Durham. The meeting will last 30 minutes or so.
Feel free to write firstname.lastname@example.org with any comments!
For the past few years, Woodlawn has thrown it’s own “block party” as a part of National Night Out. National Night Out is a unique partnership between neighbors, public safety agencies, and other community partners – but most of all, it’s just a fun gathering of neighbors!
This year, we are holding our National Night Out party on Saturday, August 2nd from 5pm until dusk at Woodlawn Park (near the ballfield and amphitheater). We will have barbecue, treats from P’s & Q’s Market, live music, face painting, crafts for kiddos, and more. Join us, see old friends and make new ones, and relax in our awesome park.
You can tell us you will be there and spread the word to neighbors and friends on Facebook by clicking here.
WHO: You – and all Woodlawn neighbors
WHAT: National Night Out Summer Party
WHEN: Saturday, August 2nd from 5pm until dusk
WHERE: Woodlawn Park, near NE Claremont and Oneonta
To volunteer or with any questions, please contact email@example.com.
Here’s another update from our fearless leader on the TriMet layover issue, Anjala Ehelebe. She attended a briefing of the TriMet board by staff on the Woodlawn layover proposal.
TriMet did brief their Board on the proposal to put a layover at site 11, which is the one on NE Lombard. This was a briefing only. Board members had many questions that TriMet staff will try to answer in the interim before they make an official proposal to their Board on July 23rd. The Woodlawn Neighborhood Association subcommittee will schedule a meeting to discuss this proposal and come up with any questions or concerns. The subcommittee cannot make a decision for the association, so the Association may choose to have a BRIEF emergency Board meeting to take an official position prior to the TriMet meeting. It could also choose to wait until after seeing the final proposal to TriMet and hearing the TriMet Board’s decision before taking an official position. At past meetings, the Association voted that the neighborhood was against layovers near residences. Site 11 has the fewest residences near it of all of TriMet’s site choices (one residence to the west approximately 150 ft away, and several across Lombard). If chosen, it would be across a small street from Pawsitive Thinkers – Lombard Animal Hospital. At this meeting, no public questions or testimony was scheduled. There will be a chance for that at the next Board meeting.
Here are a few concerns voiced by TriMet Board members: Safety of drivers who would have to turn left from east-going Lombard to cross two lanes of traffic and enter the lot from 6th St. (could there be a left turn lane restricted to buses only?) What do the bus drivers say about this proposal (not known as yet but staff thinks they’ll be enthusiastic) Why are they using a modular unit instead of building from scratch? (keep down expenses) Will other buses be able to layover there? (Not likely, not enough room, only proposing buying the front portion) Would this acquisition help improve on-time performance? (not known) The Board wants more details about the proposal’s $1,200,000 in contingency costs (some are for bid market risk, owner risk, design risk, street development costs, and others they were told, but not in specific dollars). One Board member was concerned about the cost for this whole project, (estimated $3,135,000, spread over 3 budget years, to save approximately $390,000 per year, with a payback period of nine years) Some questions we have are: what is the cost estimate per year for maintenance of this site? What would sound mitigating landscaping look like? And, if the costs and benefits of extending Line 8 to East Columbia neighborhood could pencil out and a suitable layover spot out there could be found, would TriMet consider that option?
Thanks to all of the people who petitioned and emailed. TriMet Board members have listened, and one even read from Diana Larson’s email question. Please continue to keep yourselves informed, active and involved, and when we set the time for a TriMet subcommittee, you’ll be invited, and kept in the loop! Thanks!
All are welcome at our Woodlawn Neighborhood Association Monthly Meeting, coming up July 2nd at 7pm at Classic Foods (817 NE Madrona).
Here’s the draft agenda:
7 PM Introductions, approval of agenda and meeting minutes from May
7:05 Neighborhood events coming up in July and August
Parkways, Movies in the Park and National Night Out
Come on out and volunteer for these great community events!
Updates on the upcoming transition of board members and officers
7:15 Surprise Raffle
7:20 Fundraising updates!
7:25 Who is new in Woodlawn – welcoming our new neighbors
7:30 Safety and Livability Updates
7:40 Land Use Update – Tri Met and more
7:55 Treasurer’s update
8:05 Signs, Banners and Facebook/blog
8:15 New Business
8:20 Announcements – No Meeting in August – Meet us at National Night Out – Woodlawn Park on Saturday August 2
8:30 Meeting ends
WNA Board Meeting 6/4/14
Once approved, these minutes will also be posted at http://necoalition.org/programs/woodlawn/.
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On Wednesday, May 14th, TriMet will hold a community meeting in Woodlawn regarding two proposals for a permanent layover in Woodlawn. The Woodlawn Neighborhood Association opposes any permanent layover in Woodlawn.
The meeting will be held at 6 pm at Classic Foods at 817 NE Madrona. Neighbors are encouraged to come and share their thoughts. Information from TriMet can be found here.
Here’s a special message from neighborhood leader Anjala Ehelebe, who has convened a special subcommittee on the TriMet layover issue since 2012:
We don’t hate buses, I use them whenever I can, Max, too, but we find bus LAYOVER zones to have huge problems. One of the options we presented would allow us to get on the bus in Woodlawn, and go by New Seasons on Interstate. Another would take us to the Fred Meyers on Interstate. Another would take us out to East Columbia neighborhood and the Walmart and mall there. All of the options would connect with the Max yellow line, and wouldn’t that be a good thing?
Three main reasons not to have layovers near residences: diesel exhaust has extremely noxious particulates that harm health. diesel engine starters sometimes give off ultrasonic bangs! that make sleep impossible, especially when buses are starting their engines every 15-20 minutes. Then there are vibrations from the engines, which I have experienced from across the street, two houses away from an idling bus. Intense… small earthquake-like.
So please come to the meeting and tell TriMet that they shouldn’t build a layover next to residences!
We, the Association, presented three options to TriMet that would remove the end of line from Woodlawn and move it out to other neighborhoods, one of which has an ideal place for a layover/turnaround to be built. AWAY from residences! These options were reviewed by the staff member known to least be in favor of extending the line out of Woodlawn. Tellingly, they are not offering to even discuss these options at Wednesday’s meeting, just building TriMet toilets and bus parking zones near residences. Interestingly, TriMet notified drivers of the change from the layover on Dekum back in 2013, but drivers still layover there (near residences and the Park) and have accordingly been reported by neighbors to TriMet supervisors, who, to date, have not been able to curb the activity.
It is important to know that the Association formed a subcommittee that has met with TriMet and other concerned parties and decided firmly that NO LAYOVERS SHOULD BE BUILT IN RESIDENTIAL NEIGHBORHOODS. They propose site 1, which is across the street from a senior/disabled housing apartment and next two four townhouses and a house. Neighbors who currently experience the sounds and vibrations of layovers implore you NOT to support layovers near residences and seniors. Site 11 is near a residence also.
TriMet only think option 1, next to Koken Market, and new option 11 on Lombard, are worth considering. Let us tell them in no uncertain terms that neither site is acceptable because they are each near residences, and site 1 is near a senior/disabled apartment to boot! and that we want them to extend the line, preferably to East Columbia, which prays for such service to return. Invite your neighbors.
Bottom line, layovers in neighborhoods are Undesirable, and don’t start here!
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Woodlawn’s Annual Spring Clean-Up is coming soon!
WOODLAWN 2014 CLEANUP SATURDAY–MAY 24th 9:00 to 2:00 6360 NE MLK Blvd
NOW is the time to go through your cupboards, closets, drawers, basement, garage, yard, and PURGE (such a magical word)!!
!! WE DO ACCEPT !! HOUSEHOLD JUNK / BAGGED TRASH / GLASS / WOOD / METAL / FURNITURE / SMALL APPLIANCES / ELECTRONICS ($5-$10ea) / TIRES ($2ea) / MATTRESSES / REUSABLE & FIXABLE ITEMS
X DO NOT BRING X Yard Debris Hazardous materials (paint, oil) Large appliances UN-bagged garbage Concrete / Dirt
FEES BASED ON SIZE OF LOAD &/OR ITEM: <> Full Car = $15 <> Wagon/SUV/Truck = $20-$50 <> Trailer w/any above: ADD $10-$40 <> U-Haul = $50-$100 <> E-Waste = $5-$15 each <> Tires = $2 each <> Walk-up / Bicycle = $Donation
SPONSORS: METRO / Bureau of Planning & Sustainability / NECN, Cloudburst Recycling / Good Neighbor Pizzeria
<><><><><><><><><><><><> Senior? Disabled? No Vehicle? == Will pick up w/ADVANCE NOTICE–fees do apply. <><><><><><><><><><><><>
503-283-2663 / firstname.lastname@example.org
HOPE WE SEE YOU ON MAY 24th!
WOODLAWN PARK OFF-LEASH AREA PROPOSALS
In January, after months of hearing frustration from neighbors about issues surrounding off-leash dogs in Woodlawn, your Woodlawn Neighborhood Association held a forum to talk about possible solutions. The notes from that conversation can be found here.
A work group that formed as a result of the forum determined that having some sort of legal, off-leash area at Woodlawn Park would fill a need for dog owners and encourage lawful behavior while providing consistency and safety for neighbors at and near the park. That work group has shared three proposals for feedback from YOU, Woodlawn’s residents.
Please note that there will be a separate city-led public process if and when any of these proposals move forward to Portland Parks. This is not your only chance to weigh in overall. This is your chance to help inform the work group as they pursue a solution and potentially forward a proposal to Portland Parks.
Also, please note that the Woodlawn Neighborhood Association has NOT taken a position on any of these proposals. We may choose to do so based on feedback from you, our neighbors and association members.
To provide feedback on the three proposals, please email your thoughts to email@example.com.
The three proposals resulting from a 3-month work group process are:
1. Off-Leash Area NORTH of the bridge – The MAP indicates this whole area, but a written descriptions says as follows: “Unfenced Off-Leash Area, with or without set off-leash hours,” located North of the Claremont Bridge, northeast of the spray park, NOT including the baseball diamond, bounded on the east by NE 13th Avenue. This area is commonly referred to be neighbors as “The Bowl.”
2. A Fenced Off-Leash Area in the SOUTHWESTERN portion of the park – MAP – Written description: “Fenced Off-Leash Area at Woodlawn Park. The Off-Leash Area will make use of the south-west corner of the park, with proper set-backs along the sidewalk at NE Dekum and the existing pathways that border the area.”
3. A Fenced Off-Leash Area NORTHEAST of the bridge – MAP – Written description: “Fenced Off-Leash Area at Woodlawn Park. The Off-Leash Area will make use of the area near “The Bowl,” north of the Spray Ground play area, adjacent to the eastern-most path on the north side of the park.”
Again, to provide feedback on the three proposals, please email your thoughts to firstname.lastname@example.org.
OFF-LEASH DOGS AT WOODLAWN SCHOOL – NEWS FROM PORTLAND PUBLIC SCHOOLS
In related news, Portland Public Schools released the following story last week:
Dog owners asked to “Keep Schoolyards Safe & Healthy”
April 01, 2014
Dogs may love playgrounds and ball fields as much as kids, but Portland Public Schools wants to remind dog owners to leash pets and scoop and remove pet waste to keep schoolyards safe and healthy.
Although Multnomah County and the City of Portland have codes and ordinances that forbid dogs from being off leash, many dog owners disobey the law.
PPS for years has received dozens of complaints about dogs running off leash at schools across the city.
On April 1, Portland Public Schools, Portland Parks & Recreation Bureau and Multnomah County Animal Services launched a Spring education and enforcement campaign that aims to increase dog owner law compliance.
Throughout April, dog owners will be reminded to leash pets and scoop poop on school grounds because it’s the law. In May, targeted enforcement will be conducted at three PPS schools — Beach, da Vinci and Duniway — where leash law violations are a chronic problem.
Dog owners will be fined up to $150 for not leashing pets and for failing to clean up and remove animal waste.
To report dogs off leash on school grounds, contact Multnomah County Animal Services. The Portland Parks and Recreation Bureau, which operates more than30 off-leash dog parks across the city, issued 110 citations for dog owners violating the leash law after the fines went into effect last year.
Please help spread the word about the law and keep our schoolyards, ball fields and playgrounds safe and healthy!
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