[approved at January 2016 meeting]

WOODLAWN NEIGHBORHOOD ASSOCIATION MEMBERSHIP MEETING

Wednesday, December 2, 2015 – 7:00 – 8:30PM

CLASSIC FOODS, 817 NE MADRONA

Members Present:

Board

Maija Spencer (Chair)

Martin Vanderpass (Vice Chair/Vice Treasurer)

Jana Olsen  (Secretary/Events Chair)

Luke Groser (Treasurer)

Shirley Minor (NECN)

Anjala Ehelebe (LUAT)

Byron Tennant (SALT)

Meg Chamber (SALT)

Beth Heins (Communications)

Body

Liz Kennedy

Dennis Kennedy

Shannon Olive

Patrick Key

Rick Reynolds

Vaniera Klaus

Lauren Burns

Josh Pinkston
Avery Lewis

Shannon Fitzmaurice
7:00

Introductions
Approve agenda for tonight

Anjala Ehelebe makes motions to approve

Beth Heins seconds

All in favor
Approve minutes for 11/4

Dennis Kennedy motions to approve

Shirley Minor Seconds

All in favor
No police report
Northeast Coalition of Neighbors (NECN) Updates
Land Use & Transportation Committee

Anjala Ehelebe

-She would like a vice chair. They would attend the NECN Land Use meetings when she is unavailable and run Woodlawn Land Use meetings when she out of town.

– She is also looking for more general members. She would like those attending meetings to take on a task. They currently have about 15 different projects going.

– There are lots of things going on in the comprehensive plan and it’s important we keep up with that.
Maija Spencer

We receive a lot of permits for demolitions.  There have been neighbors who are contacting contractors about what actions they’re taking for demolitions to be done safely. Maija would like WNA to write contractors asking about safety when we get these notices.
Anjala says we don’t need a motion for that but it is something that would fall under land use.
Maija also suggests creating a map of all current and proposed demolitions and building sites.
Safety & Livability Team (SALT)

 

Byron Tennant

– He testified in front of city council about oil trans and fossil fuel infrastructure. Both resolutions passed unanimously.

– Fritz thanked NECN and said language from an NECN letter is going into the Comp Plan Economic Opportunities Analysis.

– SALT NECN will be focusing on emergency preparedness in 2016

–  There are a few meeting coming up

Dec 3 6-9pm

Dec 10 @ Park Rose High School 6-9 pm

Dec 16 Rent Crisis Meeting @ Community Warehouse 5pm

 

NECN

No new business at NECN to report.

 

Maija Spencer

-Luke Groser has stepped down as NECN representative for WNA. We are supposed to have two (Shirley Minor is the other) so we need another. This person must be on the WNA board.

– Meg Chambers and Byron Tennant are both interested in taking Luke’s place. They are both going to attend the next NECN meeting and decide after that.

– Thank you Luke!!
Treasurer’s Report

Luke Groser

Meals on Wheel sent WNA a letter thanking us for donating towards their event at Dawson Park
-Maija created a letter thanking businesses that donated to WNA this summer. Luke handed them out.

– Luke goes around thanking people for putting up holiday decorations. He handed out around 250 last year. He plans to do it again this year. Maija and Jana are going to help him make get a handout together.

Beth Hins motions to approve report.

Byron Tennant Seconds

Beth motions to approve

All approve
New Business
Greater Solid Rock Church’s Holiday Collection Drive

Shannon Olive

-Greater Rock Solid Church is located on 17th and Dekum

– For the last four years they’ve been feeding and clothing family’s in need at 4th and Burnside. They help over 800 people at their Day of Giving event. They will be collecting  new and gently used blankets, socks, coats, gloves, and hats til the 13th. They also collect items for hygiene kits,. You can drop off at the church 8-5 pm every day.
Business Group

Josh Pinkston

-A business group is forming in Woodlawn. It is currently very informal and they will be meeting for lunch on Tuesday’s at Bushwhacker Cider.

-Maija urges inclusivity of all businesses. (update: Jana sent Josh a list of all Woodlawn businesses)
NECN Grant

Anjala Ehelebe and Maija Spencer

NECN give out a $2000 a year gran every year The application will be out on January 4th, 2016. Later in January there’s a workshop to help those applying for grant. Applications are Due February 26, 2015

Knitting and Craft Group

Anjala Ehelebe

She saw on Nextoor that a knitting and craft group is starting up. They meet at Bushwhacker Cider on Thursdays at 6
Woodlawn PTA

Jana Olsen

Woodlawn is going to transition from a K-8 to a K-5 school.
There are also going to be changes in school borders. They are minimal for the elementary school, but mean a lot for the middle schools. The two scenarios would bring different programs and different amount of students to the middle school.
For more information on these changes visit woodlawnwildcats.org
A food pantry has been set up at Woodlawn Elementary. They are looking for volunteers. Please email Mary Evans mevans2@pps.net
Street Tree Report & Workshops

Maija Spencer

– This past summer they went out and surveyed all the trees of Woodlawn

– All the data was compiled and is now a 44 page report.

– She would like to have a tree team that can come up with a tree plan based on this report.
Patrick Key with Urban Forestry with Urban Forestry

He will be putting on various workshops this year. Woodlawn qualifies for two this year and we need to sign up son . We have option such as general tree care, history of trees, heritage trees, and many more. Many people were interested in the general tree care
,    – Avery Lewis would like them to hold a workshop at the farmers market this spring

-A heritage tree is a tree that is protected from being cut down. It is dependent on things such as species

-Lauren is a neighbor and new master student who is possibly using the data for school.

-Predominant tree species in Woodlawn are maple, plum, pear, snowball, and crabapples.

-Patrick warns about Golden Trees of China which are a weed and on the invasive species list. They are known to  crack foundation. He working setting up a program to remove them

-Recommendations: 51% of possible planting sights don’t have trees. Woodlawn has many young small trees. We should work on planting more substantial ones.
Woodlawn Farmer’s Market

Avery Lewis

Holiday Market on Sun December 13, 1:30-4:30pm at the  Village Ballroom on Dekum. There will be some farm vendors, lots of craft vendors and even christmas trees. You will be able to order food and drinks from Oregon Public house and bring it upstairs. They still need volunteers and are still taking vendors ($20 fee).
Currently working on applying for grants and sponsorsphips.
The farmers market will be held May 21 to 0ct 29 on Durham right next to Bushwhacker cider.
They plan to have a SNAP matching program and are working with Solterra.
Woodlawn Elementary will have a booth at the market.
They plan to have their workshops focus on environmental sustainability
ETC.

– If you would like to get things on agenda please email or message on Facebook.

– Check out GoWoodlawn.com

– There has been lots of discussion about people knocking on doors asking for money. Be cautious and use your best judgement.  Maybe just offer to call for help and do

Next WNA meeting – Wed, January 6th

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WOODLAWN NEIGHBORHOOD ASSOCIATION MEMBERSHIP MEETING – DRAFT AGENDA
Wed, January 6, 2015 – 7:00 – 8:30PM
CLASSIC FOODS, 817 NE MADRONA

7:00  Introductions

7:05  Approve agenda for tonight & minutes for 12/2 (5 min)

7:10  Police Officer’s Report, if available (10 min)
7:25 Northeast Coalition of Neighbors (NECN) Updates (20 min total):

  • Land Use & Transportation Committee – Anjala
  • Safety & Livability Team (SALT) – Byron
  • NECN – Shirley, adding new member?

7:45 Approve Treasurer’s Report – Luke (5 min)

7:50 Old Business:

  • Woodlawn Tree Team – plan for workshops this year
  • NECN Small Grants – any ideas? – applications due 2/25, workshop on 1/28, applications online 1/4.

8:00 New Business:

  • Summer Movie in the Park Application – due Jan 29th, cost $750.
  • Summer Event Fundraising
  • Easter Egg Hunt Planning (Sat, March 26, 2016)
  • Woodlawn Clean-up Planning (May – usually Saturday of Memorial Day weekend)

8:30  Meeting Adjourn – Wed, February 3, 7pm – next WNA meeting

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WNA Board Bios:

 

Andrée Culpepper has been a Woodlawn resident for over 14 years and run businesses from the Woodlawn neighborhood for over 7 years, including 5 years as a the owner of ReViva the neighborhood’s former consignment store. In addition, she also loves to teach dance exercise including senior dance fitness and Zumba classes.  She serves as an Board Member At-Large for WNA.

Anjala Ehelebe is the neighborhood historian and Land Use & Transportation Chair for WNA.  Currently a personal financial advisor, she focuses on long term care, disability, and caregiving issues. She is the vice-chair of NorthStar Village, which is part of the nonprofit Villages NW network that is building virtual communities so people can age in their own homes with comfort and dignity. She lives in a historic house on a double lot that she describes as a farm in the city, which is a certified platinum Backyard Habitat. Her background includes managerial and administrative work with community nonprofits, state agencies, and private companies.

Beth Heins moved to the Woodlawn neighborhood three years ago and serves as a Board Member At-Large and Communications Chair for WNA. She is a member of a neighborhood garden group, three book clubs, and spends good-weather days biking or hiking. Formerly a librarian in Sherwood, Beth now works for a software company in the Bay Area.

A few years ago, Woodlawn resident Byron Tennant was gaining notoriety among Portland rockers as a top fuzz pedal maker, when a vehicle accident caused a change of plans. Since 2013, he has sought opportunities to volunteer, working toward a community in which freedom and consideration are equally enjoyed. As a dedicated representative of Northeast Coalition of Neighborhoods (NECN) Safety and Livability Team, Byron has advocated for environmental justice. He has testified on behalf of NECN before Columbia River Gorge Commission, Oregon Transportation Commission, Portland Planning and Sustainability Commission, and Portland City Council. In the past, he has worked as a nonprofit community organizer and manager. His hobbies include gardening with native plants (gold-certified backyard habitat), person-powered woodworking, and helping out at the Woodlawn Neighborhood Farmers Market.

Jana Olsen has lived in Woodlawn for a little over a year. She jumped right into neighborhood involvement by planning the Easter egg hunt. She is now the Secretary and Events Chair for the Woodlawn Neighborhood Association. Jana spends her days raising her two children and attempting to weave. She is also a volunteer for the Woodlawn Neighborhood Farmer’s Market and is especially interested in making healthy food affordable for all.

Luke Groser is currently retired after spending 45 years as a H.S. social studies teacher and coach.  He has served as the WNA Board Treasurer for six years and represented Woodlawn on the Board of Directors of NECN for five years.  He also has served as community representative on the Woodlawn Elementary School Site Council for the past three years.

Maija Spencer is in her second year serving as WNA Board Chair and has been a resident of the Woodlawn neighborhood for nearly eight years.  She also volunteers with the Woodlawn Neighborhood Farmer’s Market.  A few of her favorite things about living in Woodlawn are the bike and pedestrian friendly streets, the small-town feel, the great local businesses, and the smell of brownies that often wafts through the neighborhood (coming from a factory on Columbia Boulevard).  She works in community engagement with Portland Parks & Recreation and is passionate about involving neighbors in decision-making.

Martin Vandepas is a former Intel engineer turned local food advocate. Martin has a passion for creating a food system that supports local farmers and supplies regional, seasonal, delicious food to the community. He has volunteered or worked at numerous Portland area farms and community groups including: Urban Farm Collective, InTownAg, Sabin Community Orchard, Full Plate Farm, Blue House Greenhouse Farm, Side Yard Farm and City Repair. Martin brings strong technical computer skills and an insight into issues facing market farmers to the team at Woodlawn Neighborhood Farmers Market.  Martin serves as Vice Chair and Assistant Treasurer for the WNA Board.

Megan Chambers moved to Woodlawn over a year ago and has been an active member since. She assisted with the founding of the Woodlawn Neighborhood Farmer’s Market and was elected as a Board Member-at-Large for WNA. Meg has worked for various nonprofits in Portland, including The Children’s Book Bank and United Way of the Columbia-Willamette. The skills she learned as a nonprofit worker are used in community outreach, event planning and grant writing efforts for the Farmers Market.

Shirley Minor was raised in the Woodlawn neighborhood, moved to Eugene, and moved back years later to the same area. She was asked by a neighbor to start attending WNA meetings. Along with other activities, she is on both the WNA as an At-Large member & the NECN Board as a Woodlawn representative. She has been a member of the Woodlawn School PTA and started the school site council along with negotiating the Sun School. She also has a plot and participates in the Woodlawn Community Garden activities.

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WOODLAWN NEIGHBORHOOD ASSOCIATION MEMBERSHIP MEETING

Wednesday, November 4, 2015 – 7:00 – 8:00 PM

CLASSIC FOODS, 817 NE MADRONA

 

7:00  Introductions

  Approved agenda for tonight & minutes for 10/7

 

7:09 Police officer hadn’t arrived so we opened the floor to concerns regarding crime in Woodlawn.  

    A neighbor who had been out of there home due to a fire spoke about things being stolen from her home while she was away.

Andree has found that one person has been going to constructions sites and talking to the workers and asking for raw materials. She once spotted them at this house. She had a confrontation with him about being on the property and taking materials. Very concerned that he was getting rights to be on the property. He’s using his property to sell things. Andree is telling construction workers about him. Shirley also knows him.

 

Another neighbor spoke about her neighbor’s children’s bikes were stolen today.

 7:15  Police Officer Arrived

There has been no big rash of burglaries lately.

Often when bikes and scooters are stolen it’s by people who are just walking down the street

He hasn’t heard anything about shots fired from this past weekend. Says that means nothing was hit.

Woodlawn is an area where various gang members live. Shooting are often drug related but also about territory.

Last month’s shooting was drug related.

Neighbor asked if there’s any correlation between dispensaries opening and rise in shootings. Officer didn’t believe so. Said it’s too early to say but hopefully drug related crime will go down with new marijuana laws.

There has only been one dispensary robbing that he’s heard of

Neighbor asked about police recruitment issues: Officer said we’d have to ask the mayor’s office. They are losing more people to retirement than they can hire. There was a hiring freeze in Portland a few years ago so we are behind the curve.

7:25 Northeast Coalition of Neighbors (NECN) Updates (10 min total):

         

Byron:

– Just after 6pm City Council passed a resolution about fossil fuels.

- He has not appealed for quiet zone yet. Apologized and said he plans to work on that.

- If you made comments on map app for the Comp Plan you should be getting letters

- Nov 19 is the day to testify about the Comp Plan

- As of right now, our requested changes haven’t been made to the Comp Plan

- Over passes have more to do with trains and ODOT than the city so we haven’t gotten answers about it

- We need to make sure that we’re chiming in and letting the city know what we want as citizens.

- Neighbor asked exactly what work we had done regarding airplane noises. Byron said it was mostly connecting citizens with the correct people. We plan to repost that number on social media.

– The  amount of people involved with SALT in both Woodlawn and NECN is small. Please consider joining.

Meg:

 Wanted to know if people were interested in having Rebecca Miller from Aging, Disability, and Veterans Services Division to come speak about aging in place. NE Portland is a very popular place for older members of the community to move. We decided to put it to a vote. Jana motioned, a neighbor seconded, all in favor.

 

Luke & Shirley: They did not have much to report regarding NECN. It is now fully staffed

Treasurer’s Report

  Luke:       

     – We spend as much as we take in.

      – NECN Communications was spent on the new mic and speakers

     – $1,200 for discretionary funding.

       – We have received a one dollar donation

        – Andree motioned to pass the report, Shirley Seconded, Passed

 

Old Business  

Halloween

  Jana:

        – Thanked Jennifer Coughlin for all her hard work.

        – Has receipts for Luke.

         – *Addendum: We came in a little under budget.

  Jennifer:

Event was successful despite the poor weather.

Read off comment cards from businesses.. All the businesses had fun and enjoyed it. They hope to do more as a business community                

Farmer’s Market

   Martin:

– Last farmers market was cancelled due to wind and rain, but they had a great lunch at Bushwackers with the vendors.

         – All vendors had great a year. They all want to come back next year, with the exception of Soup Cycle                        – There will  be a holiday market on December 13th from 1:30-4:30 pm. It will have both craft and farm vendors. They are still looking for craft vendors. Setup time is 12:30 and they need to be out by 5:00. There will beer and lots of fun things.

 

AVERY:

   –  There is a grant opportunity with East Multnomah Soil and Water conservation that deals with neighborhood gardens. The market could use the money to help set up a program with Woodlawn Elementary. She wanted to know if WNA would be a fiscal sponsor for the grant.

- Martin made a motion that the WNA is a fiscal sponsor for any and all grants in the upcoming year for the Farmers Market. Andree Seconded. The board passed it unanimously

 

Plans for Upcoming Year:

          Jana:

Want to start an official Events Committee. Passed around sign up sheet.

 

Demolitions and Construction

    Martin:

A home at 12th and Holland will be demolished as well as a home at 14th and Junior.

The lot at 15th and Bryant is going to be made into three skinny homes. Andree addressed concerns about it being made into three and would prefer it was two. .

The developer for the homes on NE Grand developer plans to visit

Another development on NE Grand was mentioned. We can always email or invite developer. There will also be a Type II review of this property so we can make comments to the city

Danya from Solterra said to please talk to Solterra if there’s any properties or developments you’ve heard about want Solterra to be on board. Said they  are company who is interested in both conservation and working with the neighborhood.

 

Other

-Shannon from Greater Solid Rock Church did not show up. Will try to get info out about that

- Owner of Upcycles hosted grand re opening this Friday Nov 6th

- The small building on Dekum is going to be turned into The Garage and will be a place local artisans to show their wares

8:00 Meeting Adjourned

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WOODLAWN NEIGHBORHOOD ASSOCIATION MEMBERSHIP MEETING

Wednesday, December 2, 2015 – 7:00 – 8:30PM
CLASSIC FOODS, 817 NE MADRONA

Draft Agenda
7:00  Introductions
7:10  Approve agenda for tonight & minutes for 11/4 (5 min)
7:15  Police Officer’s Report, if available (10 min)
7:25 Northeast Coalition of Neighbors (NECN) Updates (20 min total):

  • Land Use & Transportation Committee – Anjala
  • Safety & Livability Team (SALT) – Byron & Meg
  • NECN – need to select a new representative, as Luke has stepped down (meetings are 3rd Tues of month, 6:30pm)

7:45 Approve Treasurer’s Report – Luke (5 min)
7:50 New Business:

  • Greater Solid Rock Church’s Holiday Collection Drive – Shannon Olive
  • Update from Woodlawn PTA – Jana
  • Street Tree Report & Workshops – seeking ideas/input and tree team – Maija
  • Woodlawn Farmer’s Market – Holiday Market on Sun, 12/13, 1:30-4:30pm, Village Ballroom on Dekum

8:30 Meeting Adjourn – next WNA meeting – Wed, January 6th

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DRAFT Woodlawn Neighborhood Association Minutes, October 7, 2015, Classic Foods Foyer

Maija opens the meeting at 7:05.  Introductions.  Refreshments and beverages provided by Andrée and Anjala, thanks!

Board Members: Maija Spencer, Andrée Culpepper, Anjala Ehelebe, Luke Groser, Shirley Minor, Lisa Gladstone.  (Amy Ruiz – excused absence).  Members:  Byron Tennant, Ross Danielson, Annie Jackson  Danielson, Jana Olson, Michael Malone, Brenda Hubbard, Autumn Voirol, Beth Heins, Bob Vander Meer (Oregon Public House), Josh Pinkston (Bushwhacker), Dennis Kennedy, Martin Vandepas, Jennifer Schneider, Danya Feltzin (Solterra), Marcus Hecht (Henry V), Cassidy Richey, Avery Lewis, Rick Reynolds, Stefie Wein, Amber Rowland, Dennis Kennedy, Liz Kennedy, Chris Stafford, Jennifer Coughlin, Megan Chambers, Steve Gross (Henry V). Officer Anthony Zoeller and Adam Lyons from NECN

Maija asks for those who read the agenda and minutes from September to make motions for amendment or approval.  Jana motions, and Beth seconds approving the agenda as presented.  Luke moves, and Byron seconds approving the 9/2/15 minutes as published.

Officer’s report – Anthony Zoeller, Neighborhood Emergency Response Team (NERT).  Email is the best way to contact him.  Business Before Breakfast at N. Precinct meeting for business owners will happen October 27, and he invites all business representatives to come to meet with the NERT and patrol officers, get to know each other, and speak about issues. He also has copies of a crime map for the neighborhood that he passes around.  N. Precinct gets the fewest resources based on the calls for service in the past year.  There are 103 police officers in N. Precinct, split between three shifts.   Every day, 3-5 officers work on overtime, every shift.  In 1998, Portland Police started tracking gang violence related-crimes.  This year they are at an all-time high, city-wide.  The Police Chief allocated six more officers to the Gang Enforcement Team.  Gang violence is unpredictable.  Over the weekend, the Gang team did missions in Woodlawn Park, and arrested three young men in possession of guns.  There is also an attrition issue with officers eligible for retirement, 300 to leave in coming years.  It takes 6-9 months for a police applicant to go through the hiring process, then it takes 18 months for an officer to be fully trained to serve the community, once they are hired. Be vocal about what you like and what you don’t like, this helps the Police.  PSU is working on a web-based email survey for the King Neighborhood, asking 12-18 questions about “what do citizens expect” from the Police.

Safety and Livability Team (SALT):  Byron says he’s proud of Woodlawn for turning out, listening, and showing respect for the officer who is being candid about dwindling resources in the face of an advancing problem.  He attended the NECN October SALT meeting that focused on community safety.  The meeting informed attendants that the City commissioners are developing their budgets this fall, and the community could ask for more funds for police staffing. SALT committee issues are many: Food Security, Emergency Preparedness, Foot Patrol, School Liaison, Police Relations, and Business Watch.

Land Use and Transportation Committee (LUTC):  Anjala says at the October WNA meeting, we discussed the need for slower speeds and more safety on Dekum and other Woodlawn streets.  The WNA LUTC met and looked at options.  The “Woodlawn Triangle Master Plan” (available online) was created by city planners and acknowledges the need for more crosswalks on Dekum. Anjala said that a City transportation planner revealed that the city has no money allocated for crosswalks on Dekum.  If we want them, we’d need to raise about $8,000 for each.  In response to a question, the WNA LUTC will research how much a crosswalk like the one at New Seasons on NE 33rd avenue (which is solar powered, with blinking yellow lights) costs.

Anjala asked, does the Association authorize the Woodlawn LUTC to research and pursue getting crosswalks on Dekum?  Yes. Anjala said she also asked the City planner about maybe getting a school crossing on Morgan Street at 15th Avenue.  He said that the school would need to be asked whether they have the ability to provide street crossing people at such a stop.  She also asked the members present if the committee should research this option with the school.

Maija makes a motion that the WNA LUTC research and contact all mentioned, and all vote in favor.

Maija reports that the Woodlawn Street tree inventory was completed and gets a round of applause.  The next step is a Street Tree Summit on Sat, November 7th to hear about the street tree report summary and plan activities for tree workshops, plantings, etc for Woodlawn.

Jana Olsen and Jennifer Coughlin talked about the Woodlawn Halloween celebration plans.The event will occur on Halloween from 3pm – 5pm.   Stober (owner of 18th Avenue Market) said he will donate all the candy to be handed out for the Trunk or Treat in his parking lot.  Every business on Dekum will either give out candy or have an activity or music.  Need crayons, markers, glue sticks donated – box at Bushwhacker’s Cider.  Need a budget for flyers and decorating supplies.  Dekum Doorway will offer pumpkins, but we need to help subsidize them.  Shirley says next year, let’s all grow mini-pumpkins in our yards to contribute to the celebration. Jana requests a budget of $200.  Maija makes a motion to allocate up to $200 for this Trunk or Treat event, Luke seconded it, and all vote in favor.

Maija wants to recognize the efforts of the Board members this year, and she thanks each Board member for their special contributions.  She has the group read outloud a list of 24 accomplishments for the WNA for the past year.  Some in attendance leave at this time.

Annual Elections run by Adam Lyons, NECN:  Head count:  27

Adam describes the four Officer positions: Chair, Vice Chair, Secretary, Treasurer and the At-large positions.  At-Large members can take on leadership of activities such as SALT, LUTC, Events, Emergency Preparedness, Schools, and Communications.  Described the voting process.  Accepts self- and other nominations for positions.

Chair:  Maija Spencer

Vice Chair / Assistant Treasurer: Martin Vandepas

Secretary / Events Chair: Jana Olsen

Treasurer:  Luke Groser

Officers elected unanimously, there being no rival candidates.

At Large / Land Use:  Anjala Ehelebe

At Large / NECN Board Rep:  Shirley Minor

At Large/Safety & Livability – Meg Chambers

At Large/Communications – Beth Heims

At Large/Safety & Livability – Byron Tennant

At Large/Schools Liaison – Andrée Culpepper

At-Large Slate vote is unanimous, there being no rival candidates.

Updates:  The Woodlawn Farmer’s Market goes through October 31 at its new location in the Woodlawn Triangle.  Dec 13 the Market will have a holiday market at Village Ballroom

Jana wants to start an official Events committee.  Meeting adjourned 8:30 pm

 

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WOODLAWN NEIGHBORHOOD ASSOCIATION MEMBERSHIP MEETING

Wednesday, November 4, 2015 – 7:00 – 8:30PM
CLASSIC FOODS, 817 NE MADRONA

Draft Agenda

7:00  Introductions
7:10  Approve agenda for tonight & minutes for 10/7 (5 min)
7:15  Police officer’s report, if available (10 min)
7:25 Northeast Coalition of Neighbors (NECN) Updates (10 min total):

  • Land Use & Transportation Committee – Comp Plan final hearing (Byron), share demo letters received (Martin or Byron?), no other updates till Anjala returns.
  • Safety & Livability Team (SALT) – Byron & Meg
  • NECN – Luke & Shirley

7:35 Approve Treasurer’s Report – Luke (5 min)
7:40 Old Business (20 min):

  • Halloween event report – outcome / $$ spent? – Jana / Jennifer / Bob
  • Farmer’s Market – season wrap-up / plans for next year – Martin / Avery

8:00 Plans for Upcoming Year:

  • Event Committee – Jana
  • Safety & Livability work in Woodlawn – Byron & Meg

8:30  Meeting Adjourn

Wed, December 2nd, 7pm – next WNA meeting

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Wednesday, April 1
7 – 8:30 pm
Classic Foods, 817 NE Madrona

DRAFT AGENDA

7:00 — Introductions

7:05 — Approve agenda for tonight & minutes for 3/4 (5 min)

7:10 — Police officer’s report, if available (10 min)

7:20 — VOTE ON BYLAW AMENDMENTS (as discussed at 3/4 meeting) (5 min)

7:25 — Northeast Coalition of Neighbors (NECN) Updates (20 min total):

  • Land Use & Transportation Committee – Anjala
  • Safety & Livability Team (SALT) – Byron
  • NECN – Luke & Shirley

7:45 — Approve Treasurer’s Report – Luke (5 min)

7:50 — New Business (20 min):

  • Clean Up – Sat, May 23, 9am-2pm, Henry V, 6360 NE MLK
  • Woodlawn Street Tree Inventory – training for team leaders 6/10 & 6/13, inventory days 6/26, 7/11 & 8/29 (8:30-noon) – we need 6 more team leaders!
  • Summer Events – Fundraising for Movie in the Park (July 9th)

8:10 — Neighborhood Announcements – (5 min each)

  • Jana Olsen – Easter Egg Hunt, Sat, April 5th, 11am Woodlawn Park
  • Avery Lewis – Farmer’s Market update
  • Stober Davis III – 18th & Dekum Market – sharing about block party / grand opening
  • Emily Anderson (with P’s & Q’s), planning new business in Triangle

8:30 — Meeting Adjourn

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Woodlawn Neighborhood Association

Draft Minutes

March 4, 2015

Introductions:  Board members Luke Groser, Anjala Ehelebe, Maija Spencer, Lisa Gladstone, Andrée Culpepper, Amy Ruiz, and Shirley Minor,

Members:  Beth Heins, Patricia Christiansen, Phyllis Moore, Tania Manners, Megan Chambers, Jana Olsen, Byron Tennant, Sarah Bott, Julia Margulies, David Brecha, Summer Abbott, Anthony Irwin, Shannon Fitz-Maurice, Poramek Dengsot, Avery Lewis (works at Woodlawn movement and healing arts),Theresa Braunstein, Michelle Vincig, Martin Vandepas, Ross Danielson, Maury McCullough, Natalie Dulka, and Laurie ? (didn’t sign in)

Special guests: Steve Gross (Henry V), Officer Anthony Zoeller

Agenda:  Draft agenda amended to add Bushwhacker liquor license issue to LUTC report: Maija motioned approving, Amy seconds, all in favor of adopting amended agenda.  Unanimous support.

Minutes: Draft February WNA minutes were posted and emailed.  Approval of the posted draft minutes as written was moved by Luke, seconded by Janna and approved unanimously.

Northeast Coalition of Neighborhoods (NECN) Updates

Land Use & Transportation (LUTC): Anjala reports that the NECN LUTC is officially Commenting on draft transportation and comprehensive plans, studying Mixed Use design codes.  Two NECN LUTC members reviewed the PDC plan report and think it is substance-less.  The WNA LUTC is working on various issues about hazardous train cargoes and will connect with a Washington group with similar concerns.  Andrée asks if there is a map that shows what the blast radius would be if a hazardous cargo exploded.  Anthony Irwin says yes, we’ll get it to you.   Maija wants to set up a meeting with the WNA and the Portland Bureau of Emergency Management (PBEM) to discuss emergency planning. Byron make a motion for him to contact PBEM, Luke seconds, all in favor. 

Bushwhacker Cider is requesting a Liquor License amendment for additional privileges. They want to be able to serve some liquor such as Calvados and make cider-related cocktails.  After discussion, Anjala makes the motion, Jana seconded, and all members were in favor, with no opposition, Phyllis abstains.

Safety & Livability Team (SALT): Byron, our SALT liaison talked about the current proposal by Pembina who has applied for an environmental zoning amendment to allow ship train loads of propane for shipping out of Portland’s Terminal 6, and gave us a handout: “Propane in Portland: Putting our Environment, Communities and Jobs at Risk”.  The hearing date for Pembina has been moved to April 7th – testimony will be allowed & written comments can be submitted by that date topsc@portlandoregon.gov.  More info here: http://audubonportland.org/issues/hazards/climate/propaneComments on the City of Portland’s 2035 Comprehensive Plan are due Friday, March 13th.   He says that neighbors want to see a 13th Avenue Greenway going south from Lombard, but in the Comp Plan it is not scheduled to be built until 10-20 years from now and neighbors want it to be prioritized and built earlier as a priority. He passed out another handout “Woodlawn Neighbors and School Community” that gave info on items to comment on the Comp Plan, including the proposed double-tracking of the Kenton railroad line.

NECN: Luke, one of our two Woodlawn representatives on the NECN Board, gave us updates on NECN staffing, announcing the hiring of a new Executive Director, Damon Isaiah Turner.

Officer’s Report: Neighborhood Response Team (NRT) Officer Anthony Zoeller said there were several gang-related shootings in one week in February in Woodlawn.  About a week later, the Gang Enforcement Team (GET) took two juveniles into custody for gun violence.  Just today there was a mid-day gang shooting in N. Portland off N. Willis which is disconcerting.  The police are beefing up the Gang Violence teams.  There have been postings on Facebook saying that gang members are actively trying to lure officers in to situations to ambush shoot them. There are different types of gang structures and differences due to ethnicity, says Zoeller, the details are crucial.  The GET knows a lot of these details and the relationships.

An attendee asked if we should be concerned since the last shootings were near Woodlawn Park, should we avoid the park?  Zoeller says shootings are random, it depends on who the intended target is, and there are opportunistic firings.  Woodlawn Park Bloods is the name of one gang set.  That does not make the park any more likely the site of a gang shooting.  If you do see something suspicious, you can always call to report it (503-823-3333 for non-emergency calls).

Bikes are being stolen in record numbers, and police are creating a bike task force.   PLEASE make a police report in addition to online sites like  http://bikeportland.org/biketheft andhttps://stolen.bikeindex.org/.  Andrée says take a photo of your bike, document the serial number, and register it.  Zoeller says be very specific about special equipment on your bike in the report, as it helps identify it.  They have been able to recover stolen bikes being sold on craiglist this way.

Treasurer’s Report: Luke says we have $242 left for the fiscal year, in addition to $925 on communications.  Coalition for A Livable Future annual membership for the Association of $100 is due.   He filed our 990-N form with the IRS. Anjala makes the motion to pay the dues, Lisa seconds, unanimous support.  Maija moves to accept treasurer’ s report Amy seconds, all in favor.

New Business

  • Neighborhood cleanup (Sat, May 23rd) – Anjala says the session to train Neighborhood cleanup coordinators  will be March 10th at NECN.  
  • Movies in the Park - Amy says the application was sent in for a movie in the park with top three choices chosen by polling.  Now we’re waiting to hear from Portland Parks which we’ll get.  She will send out summer fundraising letters to local businesses this weekend. 
  • Sunday Parkways will again be coming through Woodlawn and our Park on Sunday, July 26th.
  • Easter Egg Hunt: Shall we have the Easter Egg Hunt again?  Absolutely says Shirley!  Jana Olson says she would be glad to coordinate this. Previous organizers (Maija & Fayeanna) can help provide info. Maija makes the motion to have the Easter Egg Hunt event with a budget of $300 for the hunt, seconded by Lisa and approved unanimously.  

Bylaws amendments:  Maija, Anjala, Luke drafted some proposed changes to the Bylaws to make the election process work better and some general housekeeping for clarity.  We will post them on our various online outlets and take a vote next month at the general membership meeting.

Announcements: Ross says that Terrels Texas BBQ (in 18th & Dekum Market) has some great bbq.  He says folks should support the revised 18th and Dekum Market.  He passes out handouts about an event at AJs coffee with Latin Music.  Avery says there’s a meeting immediately after this meeting in this room about planning the farmer’s market.

Adjourn at 8:32

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At the April 1 Woodlawn Neighborhood Association meeting, the board will consider the attached bylaw amendments, which were also discussed at the March 4 meeting.

February 2015 Draft Amended WNA Bylaws (PDF)

Proposed amendments:

Article V BOARD OF DIRECTORS

SECTION 1 – NUMBER OF BOARD MEMBERS

CURRENT The Board shall determine the exact numbers of Board positions annually at the meeting prior to the annual meeting.

  • PROPOSED AMENDMENT: Remove the above sentence and replace it with ”The Board will consist of the four officers and up to 8 at-large members.”

 

 

SECTION 4 – BOARD VACANCIES

CURRENT: The Board may fill any vacancy on the Board by majority vote of the Board. A member appointed to fill a vacancy shall serve the remainder of the unexpired term and until his or her successor is elected or appointed.

  • PROPOSED AMENDMENT: Remove the words “and until his or her successor is elected or appointed.”

 

SECTION 5 – ELECTION OF BOARD MEMBERS

CURRENT: Board members shall be elected annually by a vote of the membership at the annual meeting in October. The names of all candidates for the Board shall be self-nominated or submitted by any member of the Association. Election requires a majority vote of the membership present. The Board shall establish an elections process prior to the meeting at which elections take place.

  • PROPOSED AMENDMENT: Edit the above to read: “Board members are elected by the membership at the annual meeting in October. The names of all candidates for the Board shall be self-nominated or submitted by any member of the Association. The Board will decide upon an election process at the meeting prior to the annual meeting. This process for nominating and electing candidates will be publicized as far in advance of the annual meeting as is practical.”

SECTION 6 – REMOVAL FOR NON-ATTENDANCE

CURRENT: Board members failing to attend three consecutive Board meetings without prior notice may be removed from the Board by a vote of the membership.

  • PROPOSED AMENDMENT: Edit the above to read: “Board members failing to attend three consecutive Board meetings without prior notice may be removed from the Board by a majority vote of the membership.”

SECTION 8 – ELECTION OF BOARD OFFICERS

CURRENT: Board members shall, during the annual meeting, by majority vote of the Board members present, elect a Chair, Vice Chair, Secretary and Treasurer. In becoming elected as Officers, these individuals also become members of the Board. The remaining Board members shall be members-at-large.

  • PROPOSED AMENDMENT: Edit above as follows: By majority vote during the annual meeting, members shall first elect the officers: a Chair, Vice Chair, Secretary and Treasurer. Then members will elect Board members at-large.

SECTION 9 – DUTIES OF BOARD OFFICERS

CURRENT: Chair: The Chair shall preside at all Board meetings and all membership meetings and shall perform such duties as the Board and the membership from time to time authorizes. The Chair shall represent the position of the Board and the interests of the Association.

  • PROPOSED AMENDMENT: Add the following sentence: “The Chair shall only vote to break a tie.”

SECTION 3 – BOARD MEETINGS; SUBSECTION 3

CURRENT: Special Board Meetings: Special meetings of the Board may be called by the Chairperson or by any three Board members as deemed necessary.

  • PROPOSED AMENDMENT: Add this text: “Seven day’s notice is required for Special meetings.”

Article VVI COMMITTEES

SECTION 1 – TYPES OF COMMITTEES

CURRENT: The Board of Directors may establish committees as it deems necessary and desirable. Such committees may exercise the authority of the Board of Directors or may be advisory committees. All committees must have at least one Board member on them.

  • PROPOSED AMENDMENT: Edit above as follows: Add “with the permission of the Board” after “Such committees may exercise the authority of the Board of Directors or may be advisory committees.”

 

SECTION 3 – ACTION

CURRENT: If a quorum is present, action is taken by a majority vote of Directors present.

PROPOSED AMENDMENT: Edit Section 3 as follows: Replace entire sentence with: “Action is taken by a majority vote.” The intent is to have two or more Directors on any committee that exercises any Board of Directors authority, but they are not the only voters that count. Committee votes are to be decided by a majority of members on that committee. That is why we’re removing the reference to a quorum and the reference to Directors.

 

 

 

 

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